Accounts Assistant

Job Title:Accounts Assistant – Accounts Payable Department: Finance Reports to: Financial Accounting Manager Location: Guildford, on site Job Type: Contract – 6 months / Full-time ## Role Purpose Due to an internal promotion, we are looking for a proactive and detail-oriented Finance Assistant to support the Accounts Payable function within our busy finance team.

Working in a fast-paced environment, you will be responsible for processing of supplier invoices, supplier payments, reconciliations, bank postings, staff expenses and month-end activities, ensuring financial accuracy and strong internal controls across the business.

The ideal candidate will have previous experience in Accounts Payable, excellent organisational skills, and confidence working with multi-currency transactions in an engineering or manufacturing environment. ## Key Responsibilities - Process supplier invoices accurately and in a timely manner - Prepare and process weekly and monthly supplier payment runs, including international payments - Keep supplier ledger aging within terms and obtain resolution on outstanding debit balances/refunds due - Verify supplier bank account details - Perform supplier statement reconciliations and resolve invoice discrepancies - Maintain accurate supplier records and respond to supplier queries professionally - Post daily bank transactions and reconcile bank accounts - Review and process staff expenses in accordance with Company Policy - Support month-end close activities, including preparation of accruals and prepayments; and processing related journals - Process and reconcile multi-currency transactions - Assist in maintaining supplier ledger integrity and audit trails - Assist with audit preparation and provide supporting documentation when required - Liaise with procurement, operations and engineering departments regarding purchase orders and invoice approvals - Support the transition to S4Hana (ERP System) and contribute to system testing during upgrades - Ensure compliance with company procedures, financial policies, and internal controls - Support continuous improvement initiatives within the finance department - Assist with ad hoc finance and reporting duties as required ## Technical Skills - Proven previous experience in an Accounts Payable role - Experience working within engineering, manufacturing, or project-based environments preferred · Proficient in Excel (pivot tables, lookups) and comfortable with integrated ERP systems. · Experience with SAP‑based systems or similar: SAP Business One / S4Hana / SAP Concur highly desirable. - Strong understanding of supplier reconciliations and payment processing - Experience handling multi-currency transactions - Good knowledge of accounting principles and internal financial controls ## Personal Attributes - Highly organised, reliable and able to prioritise multiple tasks and close deadlines - Strong attention to detail and accuracy - Excellent communication both written and verbal - Team player with a flexible and proactive approach ## Qualifications - GCSEs (or equivalent) including Maths and English