Executive Assistant

<p><span style="font-family: arial, helvetica, sans-serif;">At Virgin Galactic our Spaceline Administrative team works in a centralized team, functionally managed by the Manager, Business Support and matrix assigned to principals or departments. Guided by our values, “Safety Above All”, we proactively manage the risks inherent in human spaceflight through our daily actions. </span></p><p> </p><p><span style="font-family: arial, helvetica, sans-serif;">The Executive Assistant provides comprehensive executive administrative support to the Vice President, Mission Operations and the Mission Operations Department. The position will navigate a rapidly evolving operational tempo, coordinate high‑volume calendaring, and execute responsibilities with limited guidance. Success in this role requires flexibility, strong organizational judgment, and the capacity to thrive amid frequent change. The role requires a high level of professionalism, discretion, and initiative. Support the company strategy by holding ourselves and one another accountable for getting the work done. </span></p><p> </p><p> </p><p><span style="font-family: arial, helvetica, sans-serif;"><strong>Responsibilities</strong></span></p><ul><li><span style="font-family: arial, helvetica, sans-serif;">Provide executive administrative support, ensuring accuracy, timeliness, and confidentiality for Vice President, Mission Operations and the Mission Operations Department.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Manage and maintain the executive’s demanding schedule, meetings, priorities, and calendar.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Coordinate, organize, and support meetings, events, and site visits, including agenda preparation, documentation development, note taking, and action tracking.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Coordinate department meetings and team building events to boost morale and keep team informed.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Arrange travel logistics, process expense reports, submit purchase requisitions, and oversee related administrative functions for the Vice President and department.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Approve timecards, expense reports, and travel on behalf of the Vice President.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Maintain strict confidentiality in all matters related to the organization and executive office.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Create, collect, and distribute internal and external department communications, at times on behalf of the Vice President.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Prepares and maintains department documents and reports.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Serve as the department coordinator for strategy development, goal management, and special project oversight.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Improve administrative workflows and processes.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Mentor and coach more junior administrators.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Perform additional duties as assigned.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Assists in other duties as needed and directed.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Maintain focus on timeliness and execution of tasks and deliverables every day. </span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Work collaboratively to achieve goals and/or complete assigned tasks </span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Adhere to set directions and guidelines from team leader to support collaboration across teams to complete projects. </span></li></ul><p> </p><p> </p><p><span style="font-family: arial, helvetica, sans-serif;"><strong>Required Skills & Experience</strong></span></p><ul><li><span style="font-family: arial, helvetica, sans-serif;">Preferred bachelor’s degree, or 3-4 years of relative experience in lieu of degree. </span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Experience providing high-level support to executives.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Proficiency in Microsoft Office Suite including Teams, Word, Excel, PowerPoint, Outlook, OneNote, SharePoint, and Visio.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to manage multiple priorities in a fast-paced environment with minimal supervision.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Strong verbal and written communication skills with the ability to present information professionally.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to manage and resolve conflicts effectively.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Strong collaboration skills and commitment to supporting organizational goals and culture.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Proven ability to build strong working relationships cross-functionally.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Demonstrated problem-solving abilities and a continuous improvement mindset.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to prioritize and execute tasks in alignment with executive needs.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Exceptional organizational skills and ability to work effectively at all levels of the organization.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to anticipate needs, provide strategic support, and exercise sound judgment.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Demonstrate willingness to adjust thinking and behavior. </span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to communicate in a manner that is timely, respectful, and open to other ideas. </span></li></ul><p> </p><p> </p><p><span style="font-family: arial, helvetica, sans-serif;"><strong>Physical and/or Additional Requirements</strong></span></p><ul><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to work all shifts and weekends as needed although this is typically a Monday through Friday work week.</span></li><li style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">Ability to lift and handle items up to 25 lbs (unassisted).</span></li></ul><p style="font-family: arial, helvetica, sans-serif;"> </p><p style="font-family: arial, helvetica, sans-serif;"><span style="font-family: arial, helvetica, sans-serif;">#LI-LN1</span></p><p style="font-family: arial, helvetica, sans-serif;"> </p><p style="font-family: arial, helvetica, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">The annual U.S. base salary range for this full-time position is $69,550.00–$100,925.00. The base pay actually offered will vary depending on job-related knowledge, skills, location, and experience and take into account internal equity. Other forms of pay (e.g., bonus or long term incentive) may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered. For more information regarding Virgin Galactic benefits, please visit <a title="https://vgcareers.virgingalactic.com/global/en/benefits" href="https://usg02.safelinks.protection.office365.us/?url=https%3A%2F%2Fvgcareers.virgingalactic.com%2Fglobal%2Fen%2Fbenefits&data=05%7C02%7CBrooke.Peters%40virgingalactic.com%7C4dc2282061c84221258f08df1da915da%7Ca9008a03b053484687d345880ffa31a1%7C0%7C0%7C639262284319455912%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=iptBJFQmOtp%2FaJ4IRh7FIC7ekBYRlM8PGdbNwimSHlE%3D&reserved=0">https://vgcareers.virgingalactic.com/global/en/benefits</a></span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><strong><span style="font-family: Arial, sans-serif;">Who We Are</span></strong></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">Virgin Galactic is an aerospace and space travel company, pioneering human spaceflight for private individuals and researchers with its advanced air and space vehicles. We are making the dream of space travel a reality, delivering spaceflight at an unprecedented frequency, with the development of next generation space vehicles. </span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">Export Requirements <br>To conform to U.S. Government export regulations, applicant must be a U.S. Person (either a U.S. citizen, a lawful permanent resident or a protected individual as defined 8 U.S.C. 1324b(a)(3) or be able to obtain the required authorization from either the U.S. Department of State or the U.S. Department of Commerce. The applicant must also not be included in the list of Specifically Designated Nationals and Blocked Persons maintained by the Office of Foreign Assets Control. See list <strong><u><a href="https://usg02.safelinks.protection.office365.us/?url=https%3A%2F%2Fofac.treasury.gov%2Fspecially-designated-nationals-list-data-formats-data-schemas&data=05%7C02%7CBrooke.Peters%40virgingalactic.com%7C4dc2282061c84221258f08df1da915da%7Ca9008a03b053484687d345880ffa31a1%7C0%7C0%7C639262284319473725%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MkChRn2dN11v2do3NM6KI%2BGWSk%2BR9UxRY2KHIr2mjYU%3D&reserved=0">here</a></u></strong>.</span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">EEO Statement<br>Virgin Galactic is an Equal Opportunity Employer; employment with Virgin Galactic is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, gender identity, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status. </span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">Drug Free Workplace<br>Virgin Galactic is committed to a Drug Free Workplace. All applicants post offer and active teammates are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. This can include pre-employment, random, reasonable suspicion, and accident related drug and alcohol testing. </span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">Phoenix Employment Requirements<br>For individuals seeking employment at our Phoenix Mesa Gateway Airport facility, employment is contingent upon you obtaining and maintaining a TSA authorized security badge. This includes initial and annual mandatory background checks that are governed by TSA, and conducted by the Phoenix Mesa Gateway Airport badging office.</span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">Accommodation Requests</span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">If you require a reasonable accommodation to apply for a position, please contact the Virgin Galactic Talent Team at: <strong><a href="mailto:VGTalent@virgingalactic.com" target="_blank" rel="noopener">VGTalent@virgingalactic.com</a> </strong></span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"> </p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;">Mandatory Notices</span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;"><a title="https://www.dol.gov/sites/dolgov/files/whd/legacy/files/eppac.pdf" href="https://usg02.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.dol.gov%2Fsites%2Fdolgov%2Ffiles%2FWHD%2Flegacy%2Ffiles%2Feppac.pdf&data=05%7C02%7CBrooke.Peters%40virgingalactic.com%7C4dc2282061c84221258f08df1da915da%7Ca9008a03b053484687d345880ffa31a1%7C0%7C0%7C639262284319488745%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=HCqxWGI7mep0xm5QCnBP4Ti3j6AO%2BPEov5BBuG%2BRogo%3D&reserved=0" target="_blank" rel="noopener">Employee Polygraph Protection Act Rights</a></span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;"><a title="https://www.anl.gov/sites/www/files/2024-01/e-verify_participation_poster_eng_es.pdf" href="https://usg02.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.anl.gov%2Fsites%2Fwww%2Ffiles%2F2024-01%2FE-Verify_Participation_Poster_Eng_Es.pdf&data=05%7C02%7CBrooke.Peters%40virgingalactic.com%7C4dc2282061c84221258f08df1da915da%7Ca9008a03b053484687d345880ffa31a1%7C0%7C0%7C639262284319503620%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=jW3QbGFEScWXN2TMMdZTbjX4U3evaz73iFjc9pMHmcw%3D&reserved=0" target="_blank" rel="noopener">E-Verify_Participation_Poster_Eng_Es</a></span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;"><a title="https://www.dol.gov/sites/dolgov/files/whd/legacy/files/fmlaen.pdf" href="https://usg02.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.dol.gov%2Fsites%2Fdolgov%2Ffiles%2FWHD%2Flegacy%2Ffiles%2Ffmlaen.pdf&data=05%7C02%7CBrooke.Peters%40virgingalactic.com%7C4dc2282061c84221258f08df1da915da%7Ca9008a03b053484687d345880ffa31a1%7C0%7C0%7C639262284319519251%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=TjrhpL2ojtbeTc4Y4RzqEVW6gO3mNP7JHD%2FsFEo5A6I%3D&reserved=0" target="_blank" rel="noopener">Your Employee Rights Under the Family and Medical Leave Act</a> </span></p><p style="margin: 0in; line-height: 115%; font-size: 12pt; font-family: Aptos, sans-serif;"><span style="font-family: Arial, sans-serif;"><a title="https://www.eeoc.gov/sites/default/files/2023-06/22-088_eeoc_knowyourrights6.12screenrdr.pdf" href="https://usg02.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.eeoc.gov%2Fsites%2Fdefault%2Ffiles%2F2023-06%2F22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf&data=05%7C02%7CBrooke.Peters%40virgingalactic.com%7C4dc2282061c84221258f08df1da915da%7Ca9008a03b053484687d345880ffa31a1%7C0%7C0%7C639262284319534212%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UR3KpKsulhA0sSg3yLD0dXreEHuUuLAqBtuaLFWwl10%3D&reserved=0" target="_blank" rel="noopener">Know Your Rights: Workplace Discrimination is Illegal</a> </span></p>